Guidelines | Art Competition & Exhibition



The information presented in these guidelines has been collated to assist schools in the preparation for the submission of artworks for The Wests Ashfield School Community Art Competition & Exhibition. The steps outlined below highlight the key due dates for entry forms, including delivery and collection of artwork. The corresponding pages provide further information regarding artwork submissions and how to prepare pieces for hanging in the exhibition.

1) Outline of School Exhibits Application – due by Friday July 21

Schools need to register their interest by completing the School Submission Form. By completing the online form, teachers are providing a summary of the artwork being submitted by each student. Each school is invited to submit up to 6 artworks by individual artists, or collaborative work, selected from each stage: (Schools are required to indicate which of these artworks will be from Year 12, 2016).

2) Artist’s Statement & Conditions of Entry – due by Friday July 21

Each submitted work is to be accompanied by a brief artist’s statement (please no more than 100 words).  Teachers are asked to carefully proofread these in advance, and ensure that the theme of the exhibition is reflected in this statement.

Conditions of entry must also accompany the student artwork. Failure to have a completed condition of entry form may result in the artwork not being accepted into the exhibition.

3) Sending in your work – due by Wednesday 26 – 28 Friday July 2017

Schools are to deliver or courier artworks to Wests Ashfield Leagues from Wednesday 26 July to Friday 28 July 2017, between 9.00am and 7.00pm: 115 Liverpool Rd, Ashfield. Main Reception

For delivery outside of these hours please make alternative arrangement by phoning Michelle Dennington on 8752 2067. For identification purposes a copy of the artist statement should be attached to the back of each artwork.

4) The collection of artworks – Collection from Monday 28 August to Friday 1 September 2017

Schools are responsible for the re-packaging and the collection of artworks prior to any individual or courier pick-up. Pick-up can be organised for either Monday 28 August to Friday 1 September between 9.00am and 7.00pm: 115 Liverpool Rd, Ashfield. Main Reception

Please note: Wests Ashfield will take no responsibility for any uncollected artworks. There are no facilities for storage of these artworks and they will be disposed of after the collection date.

Entry Criteria

The Wests Ashfield Community Art Competition & Exhibition is open to all Inner West primary and secondary students.

Works will not be accepted without a completed Artist Statement and Conditions of Entry.

All works submitted must meet the following criteria as stated in these guidelines to be accepted into the exhibition. This includes submission of works from students who completed Yr 12 in the previous year.

Students and ex-students cannot submit works directly into the exhibition without school approval.

The Artworks

Each primary & secondary school is invited to submit up to 6 pieces of art, up to 2 pieces each stage. (Including Year 12, 2016)

Primary stages 1, 2 & 3

Secondary stages 4, 5 & 6

  • Primary pieces to be at a minimum size of A4
  • Secondary pieces are to comply with current HSC requirements for weight, and size and suitability for showcase events.

Artworks may be in any of the following media types:

  • Painting | Sketch etc
  • Printmaking
  • Photography

The Committee will use its discretion in the display of all works. Given the limited hanging space for the exhibition, an entire body of work may not necessarily be displayed. Works selected for display will be communicated out to each school.

For the 2017 exhibition schools are encouraged to submit collaborative works.

Each artwork must be clearly labelled with the student’s name, school and teacher contact name and telephone number.

The preparation of Artworks

Schools are responsible for the professional presentation of each work. The Wests Ashfield Pop up Gallery is equipped with an adjustable hook hanging system and no nails or screws can be put in the walls. Please refer to the following instructions and the attached diagrams for the preparation of works for hanging. The committee will use its discretion in the case of works that arrive with no secure hanging system attached. D-rings or Eye-hooks are available from most picture framers or hardware stores.

If a work consists of more than five pieces it is requested that it be assembled prior to submission. For works with five or less pieces schools are asked to supply a diagram or photograph to ensure that the pieces are assembled and displayed as intended.

Two-Dimensional Works

Unframed works on paper (drawings, paintings, prints, photographs etc) may be firmly mounted on foam core board / heavyweight card or window mounted, and backed using heavyweight mount board.

Framed work and stretched canvases must have secured D-rings affixed with screws to each end on the back. For works greater than 50cm in height, D-Ring must be at least 10cm from top. For works less than 50cm in height the D-Rings must be affixed 5cm from top.

Unstretched canvases/textiles must be secured to a dowel rod and have D-rings affixed with screws/super-glue or eye-hooks at each end (as per sample shown on the below diagram).